Budget Manager
Hiring Range:
72,044.
19 - 91,856.
34 USD Annual The Jefferson County Clerk and Recorder's office is the face of public service for our diverse and vibrant county.
We serve voters, drivers, property owners, business owners, travelers, couples getting married, and so many other Jeffco residents and non-residents every day, and we take our work very seriously.
We hold a clear mission and vision that drive our actions and aspirations:
Mission:
To make government and the democratic process work for all of Jeffco.
From free and fair elections to friendly service and safe record keeping, we're building a Jeffco that welcomes and works for everyone.
Vision:
An equitable, accessible, trustworthy democracy for the Jeffco of today and tomorrow Each day, we strive to turn this vision into reality, and we are looking for motivated individuals to join our team and help in this work.
The Budget Manager is a leader within the Clerk & Recorder's office.
This position is responsible for managing the $14 million budget, ensuring sound financial practices, and supervising bookkeeping staff for the Clerk & Recorder department.
This includes the development of the oversight of expenditures and incomes and annual budget, as well as, ensuring adherence to established policies and procedures and Generally Accepted Accounting Principles for a department that includes motor vehicle, passport, land recording, liquor licensing, and elections operations.
This position is vital in our role as responsible stewards of county revenue and resources and ensuring that we can serve our constituents effectively.
The Budget Manager collaborates with internal and community partners to ensure that services throughout the county are effectively funded.
This individual plays a key part working with the Clerk's office leadership team in strategic financial planning for many direct-to-community services throughout the county.
Schedule:
This position will work Monday - Thursday as a part of our 4-day work week.
The majority of work is completed in-office in Golden.
Benefits:
Jefferson County offers a generous benefits package that supports your personal and professional life.
Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more.
For more information, click Here for our Total Rewards summary.
? ? Essential Duties:
Serves as the subject matter expert for budgeting and bookkeeping in the Clerk & Recorder Department Leadership Team.
Drive innovation within the budget and bookkeeping department of the Clerk and & Recorder's office insuring that our vision of an equitable, accessible, and trustworthy democracy is reflected in how the department uses resources.
Focuses on strategic planning of financial matters for the Department, including budget forecasting and annual tracking.
Presents on required financial matters to the Board of County Commissioners.
Monitor and report on budgeted, projected, and actual expenditures/revenues.
Determines appropriate reports required to provide the data needed for developing advice and recommendations to leadership.
Monitors budget to ensure account charges are assigned, documented, and coded correctly.
Prepare division budget summaries as requested.
Track budget changes for the department.
Analyze budget requests and submissions during annual budget preparation and as needed for any potential mid-year supplemental or end-of-year carryover.
Coordinates with Clerk Leadership Team and county finance office regarding strategy and implementation of budget requests.
Manages BCC approval process for purchase orders, contracts and/or grant applications dollars and deposits into correct accounts.
Distributes collected monies to jurisdictions within statute required timelines, polices, and procedures.
Wires monies to appropriate authorities.
Oversees and ensures financial transactions, including invoices and purchase orders, are documented, and processed with in established time frames.
In collaboration with Division Directors, processes and maintains purchase orders and invoices for divisions.
Reviews credit card purchases and ensures cost account allocations are accurate.
Ensures monthly ledgers entries are entered and maintained.
Supervises year-end processes for closing accounts receivable, capital asset, and general ledger reporting modules ensuring that detailed information is materially correct in preparation for external audit.
Oversee accounting functions of accounts receivable, cash receipts, general ledger accounting, bank reconciliation, and capital asset management.
Ensures accuracy and compliance with Federal, state and county laws, policies, and procedures, and in conformance with GAAP.
Oversees the submittal of return item claims for customer payments.
Ensures claims are recorded and reported within established policies and procedures.
Ensures timely follow ups on all return item claims.
Supervises staff and creates a culture of excellence, inclusion, and innovation.
Administers and makes recommendations for routine personnel matters affecting subordinates, including recruiting, interviewing, hiring, training, assigning, scheduling, granting leave, appraisals, and taking corrective action.
Conducts performance evaluations and communicates short- and long-term goals and objectives.
Submits personnel records and reports as required by the county.
Assists and advises subordinates as necessary, resolves problems as non-routine situations arise, and ensures adherence to established policies, procedures, and standards.
Communicates changes in policy and procedures to direct reports and implements them as directed.
Other duties as assigned
Qualifications:
Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting.
If you are reading this and hesitating to click apply for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.
Minimal
Qualifications:
Experience:
A minimum of three years of experience in accounting, bookkeeping, budgeting, or related experience; Education:
Bachelor's Degree or equivalent experience ?Preferred Knowledge, Skills and Abilities:
Bachelor's degree in Accounting or related field Government budgeting or accounting experience Supervisory experience responsible for a team of two or more individuals Experience with Workday or similar ERP system Great interpersonal communication skills working with individuals, groups, staff and show ability to accomplish team goals Excellent organization skills to ensure accuracy and deadlines are met Models a positive attitude and can give and receive constructive criticism Passionate about agency's mission and vision Additional Job Information:
Offer of employment contingent upon successful completion of criminal history, motor vehicle report, and/or references.
Please note that supplemental questions requiring a written response will serve as a writing sample.
How to Apply:
Applications will be accepted electronically at Jefferson County Colorado Career Opportunities.
Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position.
Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps.
To view the status of your application or direct communication from the hiring team, please log into your candidate portal.
? Recommended Skills Accounts Receivable Bank Reconciliation Claim Processing Coordinating Corrective And Preventive Action (Capa) Enterprise Resource Planning Estimated Salary: $20 to $28 per hour based on qualifications.
72,044.
19 - 91,856.
34 USD Annual The Jefferson County Clerk and Recorder's office is the face of public service for our diverse and vibrant county.
We serve voters, drivers, property owners, business owners, travelers, couples getting married, and so many other Jeffco residents and non-residents every day, and we take our work very seriously.
We hold a clear mission and vision that drive our actions and aspirations:
Mission:
To make government and the democratic process work for all of Jeffco.
From free and fair elections to friendly service and safe record keeping, we're building a Jeffco that welcomes and works for everyone.
Vision:
An equitable, accessible, trustworthy democracy for the Jeffco of today and tomorrow Each day, we strive to turn this vision into reality, and we are looking for motivated individuals to join our team and help in this work.
The Budget Manager is a leader within the Clerk & Recorder's office.
This position is responsible for managing the $14 million budget, ensuring sound financial practices, and supervising bookkeeping staff for the Clerk & Recorder department.
This includes the development of the oversight of expenditures and incomes and annual budget, as well as, ensuring adherence to established policies and procedures and Generally Accepted Accounting Principles for a department that includes motor vehicle, passport, land recording, liquor licensing, and elections operations.
This position is vital in our role as responsible stewards of county revenue and resources and ensuring that we can serve our constituents effectively.
The Budget Manager collaborates with internal and community partners to ensure that services throughout the county are effectively funded.
This individual plays a key part working with the Clerk's office leadership team in strategic financial planning for many direct-to-community services throughout the county.
Schedule:
This position will work Monday - Thursday as a part of our 4-day work week.
The majority of work is completed in-office in Golden.
Benefits:
Jefferson County offers a generous benefits package that supports your personal and professional life.
Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more.
For more information, click Here for our Total Rewards summary.
? ? Essential Duties:
Serves as the subject matter expert for budgeting and bookkeeping in the Clerk & Recorder Department Leadership Team.
Drive innovation within the budget and bookkeeping department of the Clerk and & Recorder's office insuring that our vision of an equitable, accessible, and trustworthy democracy is reflected in how the department uses resources.
Focuses on strategic planning of financial matters for the Department, including budget forecasting and annual tracking.
Presents on required financial matters to the Board of County Commissioners.
Monitor and report on budgeted, projected, and actual expenditures/revenues.
Determines appropriate reports required to provide the data needed for developing advice and recommendations to leadership.
Monitors budget to ensure account charges are assigned, documented, and coded correctly.
Prepare division budget summaries as requested.
Track budget changes for the department.
Analyze budget requests and submissions during annual budget preparation and as needed for any potential mid-year supplemental or end-of-year carryover.
Coordinates with Clerk Leadership Team and county finance office regarding strategy and implementation of budget requests.
Manages BCC approval process for purchase orders, contracts and/or grant applications dollars and deposits into correct accounts.
Distributes collected monies to jurisdictions within statute required timelines, polices, and procedures.
Wires monies to appropriate authorities.
Oversees and ensures financial transactions, including invoices and purchase orders, are documented, and processed with in established time frames.
In collaboration with Division Directors, processes and maintains purchase orders and invoices for divisions.
Reviews credit card purchases and ensures cost account allocations are accurate.
Ensures monthly ledgers entries are entered and maintained.
Supervises year-end processes for closing accounts receivable, capital asset, and general ledger reporting modules ensuring that detailed information is materially correct in preparation for external audit.
Oversee accounting functions of accounts receivable, cash receipts, general ledger accounting, bank reconciliation, and capital asset management.
Ensures accuracy and compliance with Federal, state and county laws, policies, and procedures, and in conformance with GAAP.
Oversees the submittal of return item claims for customer payments.
Ensures claims are recorded and reported within established policies and procedures.
Ensures timely follow ups on all return item claims.
Supervises staff and creates a culture of excellence, inclusion, and innovation.
Administers and makes recommendations for routine personnel matters affecting subordinates, including recruiting, interviewing, hiring, training, assigning, scheduling, granting leave, appraisals, and taking corrective action.
Conducts performance evaluations and communicates short- and long-term goals and objectives.
Submits personnel records and reports as required by the county.
Assists and advises subordinates as necessary, resolves problems as non-routine situations arise, and ensures adherence to established policies, procedures, and standards.
Communicates changes in policy and procedures to direct reports and implements them as directed.
Other duties as assigned
Qualifications:
Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting.
If you are reading this and hesitating to click apply for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.
Minimal
Qualifications:
Experience:
A minimum of three years of experience in accounting, bookkeeping, budgeting, or related experience; Education:
Bachelor's Degree or equivalent experience ?Preferred Knowledge, Skills and Abilities:
Bachelor's degree in Accounting or related field Government budgeting or accounting experience Supervisory experience responsible for a team of two or more individuals Experience with Workday or similar ERP system Great interpersonal communication skills working with individuals, groups, staff and show ability to accomplish team goals Excellent organization skills to ensure accuracy and deadlines are met Models a positive attitude and can give and receive constructive criticism Passionate about agency's mission and vision Additional Job Information:
Offer of employment contingent upon successful completion of criminal history, motor vehicle report, and/or references.
Please note that supplemental questions requiring a written response will serve as a writing sample.
How to Apply:
Applications will be accepted electronically at Jefferson County Colorado Career Opportunities.
Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position.
Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps.
To view the status of your application or direct communication from the hiring team, please log into your candidate portal.
? Recommended Skills Accounts Receivable Bank Reconciliation Claim Processing Coordinating Corrective And Preventive Action (Capa) Enterprise Resource Planning Estimated Salary: $20 to $28 per hour based on qualifications.
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