Logistics Management Specialist
Logistics Management Specialist / PD#44223-A, 44224-A Controls and coordinates the ordering, purchasing, dispensing and inventory management of stocked items, and buy-on-demand supplies required by the DLC. Performs full-spectrum multi-functional logistics activities, which include acquisition, operations management, warehousing, shipping and receiving, and supply data statistical analysis. Establishes and maintains supply accounting records that support commodity distribution operations to Veterans and medical centers on a national and international level. Monitors and analyzes all requests for new items to ensure compliance with established VA and Federal procurement guidelines. Tracks and trends demand requirements using statistical models and operations management equations (regression analysis, exponential smoothing etc. Analyzes inactive/long supply stock in order to determine if items should be deleted, maintained or excesses. Determine the appropriate source for replenishment of stock using cataloged sources of vendor information. Conduct warehouse inventory of stock on-hand. Searches and analyzes information in numerous reports and databases to resolve order or inventory discrepancies. Maintain a first-in-first out inventory system ensuring correct stock locations and rotations. Process individual orders for receipt and direct shipment to Veterans and healthcare facilities worldwide. Ensures reorder points are nested within warehouse space limitations and aligned with current demands. Prepare product information in a logical format for a publicly facing catalog. Analyze usage patterns of inventoried items to determine the appropriate replenishment level. Evaluate seasonal demands or other situations impacting fluctuation in usage. Creates recurring reports as needed using Microsoft Excel to determine economic order quantities based off procurement lead times. Determine or report estimated annual usage requirements for commercial items. Utilize computer systems and programs for quality control, discrepancy analysis and resolution, and identifying correct stock locations. Review customer requests for new items to ensure compliance with established guidelines. Verify unusual customer requirements that deviate from normal patterns. Plan procurement actions to maintain effective customer support. Generate reports utilizing computer systems that maintain data on inventory products, purchase orders, contract and vendor files. Answer inquiries via e-mail or phone regarding supply management issues such as procedures, deliveries, line items, policies, regulations, or contract provisions. Expedite procurement actions when low or out-of-stock situations arise to minimize delays in shipments. Follow up on problematic order situations such as overages, shortages, or discrepancies in billing and payment for orders. Reconstructs procurement actions to resolve problems and initiate corrective action utilizing independent judgment. Initiate action to resolve discrepancies between merchandise received and product specifications or other contract/purchase order provisions. Dispose of excess supplies that cannot be effectively utilized in order to reduce inventory. Serve as the Contracting Officer Representative (COR) for numerous nation- wide commodity contracts that support the strategic procurement actions for VA Prosthetic and Sensory Aids Service. Serves as a Government Purchase Card holder. Facilitate the procurement of supplies and services that support the organizational mission. To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement. Time-in-grade:
Applicants who are current Federal employees or who have held a GS grade anytime in the past 52 weeks must also meet time-in-grade requirements. Example for a GS-07 position you must have served 52 weeks at the GS-05 level. Specialized Experience (GS-07/09) GS-07:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Entry level experience in the following:
coordinating the supply process through the ordering, purchasing, dispensing, or managing inventory of stock items; review customer requests to ensure compliance with established guidelines; generate specialized reports utilizing computer systems that maintain data on inventory products, purchase orders, contract and vendor files; must have exp. creating recurring reports using Microsoft Excel; maintain accounting records for stock levels in a computer system; adjust stock levels to avoid over-stock or out-of-stock situations; determine appropriate sources for replenishment of stock using cataloged sources of vendor information; conduct warehouse inventory of stock on-hand; must have experience maintaining a first-in-first out inventory system; process individual orders for direct shipment; coordinate receiving for incoming shipments; customer service skills to courteously and effectively answer inquiries via e-mail or phone regarding supply management issues such as procedures, deliveries, line items, policies, regulations, or contract provisions; follow-up on problematic order situations such as overages, shortages, or discrepancies in billing and payments; forecast and expedite procurement actions when low or out-of-stock situations arise; initiate corrective action to resolve discrepancies between merchandise received and product specifications or other contract/purchase order provisions; dispose of excess supplies that cannot be effectively utilized in order to reduce inventory. OR One full year of graduate level education OR superior academic achievement GS-09:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Mastery in the following:
execute logistics management functions to meet basic planning needs and unanticipated requirements; create specialized reports using inventory product files, purchase orders, contract and vendor files; order, purchase and manage inventory of stock items; must have intermediate exp. creating recurring reports using Microsoft Excel; adjust stock levels to avoid over-stock or out-of-stock situations; determine the appropriate sources for replenishment of stock; conduct warehouse inventory of stock on-hand; must have comprehensive experience maintaining a first-in-first out inventory system; dispose of excess supplies that cannot be effectively utilized in order to reduce inventory; maintain accounting records for stock levels in a computer system; coordinate receiving for all incoming shipments; customer service skills to answer inquiries via e-mail or phone regarding supply management issues such as procedures, deliveries, line items, policies, regulations, or contract provisions; review customer requests and verify unusual customer requirements; handle conflict and problems in dealing with the customer constructively; follow-up on problematic order situations such as overages, shortages, or discrepancies in billing and payment for orders; identify problems and/or initiate corrective action to resolve discrepancies between merchandise received and product specifications or other contract/purchase order provisions. OR A master's or equivalent graduate degree OR have successfully completed two full years of progressively higher graduate level education leading to such a degree OR have obtained an LL.B. or J.D. that is related to the position being filled. Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Applicants who are current Federal employees or who have held a GS grade anytime in the past 52 weeks must also meet time-in-grade requirements. Example for a GS-07 position you must have served 52 weeks at the GS-05 level. Specialized Experience (GS-07/09) GS-07:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Entry level experience in the following:
coordinating the supply process through the ordering, purchasing, dispensing, or managing inventory of stock items; review customer requests to ensure compliance with established guidelines; generate specialized reports utilizing computer systems that maintain data on inventory products, purchase orders, contract and vendor files; must have exp. creating recurring reports using Microsoft Excel; maintain accounting records for stock levels in a computer system; adjust stock levels to avoid over-stock or out-of-stock situations; determine appropriate sources for replenishment of stock using cataloged sources of vendor information; conduct warehouse inventory of stock on-hand; must have experience maintaining a first-in-first out inventory system; process individual orders for direct shipment; coordinate receiving for incoming shipments; customer service skills to courteously and effectively answer inquiries via e-mail or phone regarding supply management issues such as procedures, deliveries, line items, policies, regulations, or contract provisions; follow-up on problematic order situations such as overages, shortages, or discrepancies in billing and payments; forecast and expedite procurement actions when low or out-of-stock situations arise; initiate corrective action to resolve discrepancies between merchandise received and product specifications or other contract/purchase order provisions; dispose of excess supplies that cannot be effectively utilized in order to reduce inventory. OR One full year of graduate level education OR superior academic achievement GS-09:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Mastery in the following:
execute logistics management functions to meet basic planning needs and unanticipated requirements; create specialized reports using inventory product files, purchase orders, contract and vendor files; order, purchase and manage inventory of stock items; must have intermediate exp. creating recurring reports using Microsoft Excel; adjust stock levels to avoid over-stock or out-of-stock situations; determine the appropriate sources for replenishment of stock; conduct warehouse inventory of stock on-hand; must have comprehensive experience maintaining a first-in-first out inventory system; dispose of excess supplies that cannot be effectively utilized in order to reduce inventory; maintain accounting records for stock levels in a computer system; coordinate receiving for all incoming shipments; customer service skills to answer inquiries via e-mail or phone regarding supply management issues such as procedures, deliveries, line items, policies, regulations, or contract provisions; review customer requests and verify unusual customer requirements; handle conflict and problems in dealing with the customer constructively; follow-up on problematic order situations such as overages, shortages, or discrepancies in billing and payment for orders; identify problems and/or initiate corrective action to resolve discrepancies between merchandise received and product specifications or other contract/purchase order provisions. OR A master's or equivalent graduate degree OR have successfully completed two full years of progressively higher graduate level education leading to such a degree OR have obtained an LL.B. or J.D. that is related to the position being filled. Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/.
- Department:
0346 Logistics Management - Salary Range:
$47,421 to $75,408 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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